Yet that’s exactly what many fleets do.

One platform for dispatch.

Another for billing.

A separate driver app.

A spreadsheet for settlements.

And a whole different tool for fuel, IFTA, or maintenance.

It’s not just inconvenient—it’s expensive, slow, and error-prone.

In this post, we’ll break down why tool overload is holding fleets back—and how switching to a single, all-in-one TMS like Datatruck helps you operate faster, cleaner, and with full control.

The Problem With “Patchwork Systems”

If your back office looks like this…

– Load board → TMS – Email → Driver – Google Sheets → Payroll – QuickBooks → Billing – WhatsApp → Updates – ELD → Somewhere else entirely

…you’re not alone. But you’re definitely overwhelmed.

Common issues we hear:

– “We’re entering the same load twice—once in dispatch, again for pay.” – “Driver calls because the app doesn’t match what’s on the paper.” – “Billing is delayed because the docs are still with dispatch.” – “I don’t know if this truck is profitable—it’s spread across 3 systems.”

What Fleets Actually Need

Most fleets don’t need more tools. They need:

– One platform that covers the full load-to-cash cycle – Unified driver, dispatcher, and accounting workflows – Clear, real-time visibility across the entire operation – Fewer logins. Fewer integrations. Fewer fires to put out.

That’s exactly what Datatruck is built to do.

What You Can Replace With One Platform

1. Load Entry Tools Manual entry or PDF uploads? TruckGPT handles that.

2. Dispatch Board Apps Real-time assignments, driver status, and ETA tracking—built in.

3. Driver Communication Apps The Datatruck Driver App lets drivers see loads, upload docs, and view pay—no extra app needed.

4. Billing and Invoicing Tools Same-day invoicing connected to live dispatch status.

5. Payroll and Settlement Sheets Driver pay is auto-linked to completed loads and updated in real time.

6. Fuel & Expense Trackers Bank sync and fuel card integration mean your cost-per-truck is always up to date.

7. Reporting & Analytics Dashboards Profit per truck, CPM, RPM, weekly trends, IFTA—done automatically.

The Real Cost of Too Many Tools

1. Double Entry

Doing the same work in multiple systems = time wasted + more chances for error.

2. Delayed Invoicing

If your dispatch and billing don’t talk to each other, cash flow slows down.

3. Staff Burnout

Switching between apps all day wears down even the best dispatcher.

4. Missed Data

If reporting lives in 4 places, you never see the full picture—and that means missed opportunities.

How Datatruck Combines It All

With Datatruck, your entire workflow is streamlined:

– Rate cons are uploaded → TruckGPT reads them – Loads are dispatched → Drivers are notified via app – Documents come back → Billing gets auto-alerted – Driver pay is updated → Settlements are generated – Reports show live margins → You make better decisions

All in one login. All in real time.

Real Fleet Example

A 15-truck fleet switched from 4 different platforms (dispatch board, QuickBooks, driver app, and a spreadsheet-based pay tracker) to Datatruck.

In the first 60 days, they: – Saved over 15 hours/week in manual tasks – Cut software costs by 40% – Started invoicing same-day on 90% of loads – Reduced driver payment disputes to nearly zero

Final Thoughts: Simplify to Scale

More tools don’t equal better operations. In fact, they often create more mess.

With Datatruck, you get one platform that does what 5+ apps used to—without the cost, confusion, or copy/paste.

If you're tired of the tab overload, missed updates, and disconnected workflows, this is your sign to simplify.

Ready to See It All in One Place?

Start your free trial or book a live demo. Datatruck gives your team everything they need—and nothing they don’t.