At Datatruck, we work with growing fleets every day, and we’ve seen the difference between companies that review the right reports weekly—and those that react too late. If you’re a fleet owner serious about profitability, consistency, and scaling, these are the 6 reports you should be reviewing every single week. If you're committed to running a more profitable, efficient, and scalable fleet, these are the six reports you can't afford to overlook each week.

1. Profit Per Truck Report

Knowing total fleet revenue is great. But knowing which trucks are making you money is better.

This report shows:

– Weekly revenue vs. expenses per truck

– Fuel spend, maintenance, and driver pay

– Net profit margins by unit

Why it matters: You may find that 2–3 trucks are underperforming due to route choices, driver behavior, or poor dispatching. Addressing those issues can immediately boost profitability.

How Datatruck helps: Our platform breaks this down automatically, with side-by-side comparisons per truck, per driver, and per dispatcher.

2. Account Receivable Report

Even one unbilled load is lost money waiting to happen.

This report shows: 

– Loads that are delivered but not invoiced

– Missing documents required for billing – Aging days since delivery

– Factoring short-paid, rejected, dispute loads

– Reconciliation between Loads, Factoring, bank and Accounting system

Why it matters: Delayed invoicing slows cash flow and increases the risk of revenue leakage. A weekly check keeps billing clean and fast.

How Datatruck helps: Our system automatically flags loads missing PODs or rate confirmations, so your team can fix gaps quickly and get invoices out on time.

3. Fuel Spend vs. Revenue by Truck

Fuel is your biggest variable cost. Tracking it against revenue weekly helps spot efficiency issues early.

This report shows: 

– Total gallons used per truck

– Cost per gallon vs. revenue generated

– Trends in MPG and idle time (if connected to ELD/telematics)

Why it matters: Two trucks running the same lanes should have similar fuel patterns. If one doesn’t, you might be looking at waste, fraud, or a maintenance issue.

How Datatruck helps: Fuel card data syncs with load performance, letting you calculate ROI per truck, not just overall.

4. Driver Settlement & Pay Report

Happy drivers = stable operations. Inaccurate or delayed pay? That’s a fast way to lose your best people.

This report shows: 

– All weekly payouts (company drivers & owner-operators)

– Load-based earnings, reimbursements, deductions

– Outstanding settlements

Why it matters: Weekly review ensures transparency, avoids disputes, and helps you budget payroll properly.

How Datatruck helps: Our driver pay module ties earnings directly to completed loads and auto-generates pay summaries—no spreadsheet gymnastics required.

5. Maintenance Report

Maintenance expenses are one of the most overlooked variables in fleet profitability—until they hit your budget hard.

This report shows:

– Fleet maintenance costs by truck and service type

– Scheduled vs. unscheduled repairs

– Repeat service issues across units

– Parts, labor, and downtime impact

Why it matters:

Unexpected repairs can ruin your weekly margins, while poor maintenance planning leads to preventable breakdowns. Tracking these trends helps you forecast expenses and schedule work smarter.

How Datatruck helps:

We log every repair by truck, categorize the type and frequency, and link costs to dispatch records—so you can see how maintenance is really affecting performance and profitability.

6. Bank Transaction Report

Some of the most expensive problems don’t show up as big charges—they hide in your bank statements.

This report shows:

– Subscription fees for tools, apps, and services

– Recurring toll, factoring, or ELD program charges

– Bank and card transaction fees

– Unusual or duplicate deductions

Why it matters:

With multiple cards and accounts, it’s easy to lose track of what’s being billed—and what’s no longer needed. Over time, these charges can quietly drain thousands from your bottom line.

How Datatruck helps:

We sync bank and card activity with your accounting view, flag recurring charges, and give you a clear picture of where your money is going—so you can cut waste and stay lean.

Let me know if you want to pair these with visual report mockups or turn them into LinkedIn post segments.

Final Thoughts

You don’t need to be a financial analyst to run a profitable fleet—you just need the right data, delivered consistently. Datatruck gives fleet owners real-time access to the numbers that actually matter, without the noise. Reviewing these 6 reports every week keeps your team proactive, your margins healthy, and your growth on track. Want to see what your weekly numbers could look like with Datatruck?

Book a free demo today and see how Datatruck can turn your weekly numbers into smarter, faster decisions.

About Datatruck

Datatruck is the AI‑native TMS built by carriers, for carriers. From TruckGPT to BI Agent, our mission is simple: make every fleet decision faster, smarter, and more profitable.