Top 5 Biggest Problems Trucking Companies Solve with TMS Software
- Alisher Valijonov
- May 31
- 3 min read
Running a trucking company today isn’t about having more drivers or more loads — it’s about managing complexity. Every day, dispatchers, accountants, safety teams, and owners fight fires caused by disconnected systems and endless manual tasks.
That’s why more and more fleets are turning to TMS software for trucking companies — not just to simplify, but to finally solve the problems that slow growth and drain profits.
Here are the 5 biggest problems TMS software helps fix.
1️⃣ Manual Dispatching Slows Down the Entire Operation
When every load assignment requires calls, texts, or emails, dispatchers spend hours every day just coordinating basic information. Every missed phone call or miscommunication means delayed pickups, angry brokers, and frustrated drivers.
Without TMS Software:
Dispatchers juggle phones, spreadsheets, and sticky notes
Loads are assigned manually, often last minute
Communication breakdowns cause missed assignments
With TMS Software (Datatruck):
Loads are assigned automatically through AI-powered matching
Drivers get clear instructions via mobile app
Dispatchers monitor live statuses and handle exceptions only
2️⃣ Invoicing and Billing Are Full of Errors and Delays
Every day you wait to send an invoice is a day you're not getting paid. If your billing team is chasing down PODs, rate cons, and load details from drivers or brokers, invoices pile up quickly.
Without TMS Software:
Invoices take days or weeks to prepare
Missing documents delay billing further
Human errors trigger disputes and lost revenue
With TMS Software (Datatruck):
Load data auto-generates invoices the moment delivery is complete
All documents are automatically attached and synced
Billing cycle is faster, cleaner, and more accurate
3️⃣ Driver Pay Disputes Kill Morale
Drivers want one thing when it comes to payroll: clarity. But when mileage, fuel, advances, and deductions are manually calculated, mistakes happen. Every pay dispute costs time — and trust.
Without TMS Software:
Pay is calculated manually from multiple sources
Disputes over miles, bonuses, and advances are frequent
Office staff wastes hours resolving payroll issues
With TMS Software (Datatruck):
Driver pay is calculated in real time based on actual load data
Drivers can track pay status anytime via the DT Driver app
Admins save time, and drivers have full payroll visibility
4️⃣ Compliance Becomes a Daily Risk
Missing one document can lead to expensive fines or failed audits. When insurance certificates, inspections, medical cards, or driver files expire unnoticed, your entire fleet is exposed.
Without TMS Software:
Expiring documents slip through the cracks
Safety and compliance audits become stressful
Costly violations and penalties damage your business
With TMS Software (Datatruck):
Compliance dashboard tracks every document in real time
Automatic alerts notify the team before deadlines hit
FMCSA audits become simple and organized
5️⃣ Financial Visibility Is a Black Hole
Most trucking companies only know they’re losing money after they lose it. Without real-time profit tracking per load, owners can’t make fast, informed decisions.
Without TMS Software:
Profit and loss per load is unclear
Unexpected costs eat into margins unnoticed
Revenue forecasting becomes guesswork
With TMS Software (Datatruck):
Real-time load profitability dashboards
Clear visibility into margins, expenses, and cash flow
Better decisions with instant financial data
✅ Stop Managing Chaos. Start Managing Your Fleet.
If any of these problems sound familiar — you're not alone.Thousands of trucking companies deal with these same issues daily.
Datatruck’s TMS software helps eliminate these bottlenecks — not with complicated systems, but with automation that actually works.
Book your free demo here and see how much time your team can save every single week 👇
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